Digital asset administration templates are nice for file storage, group, group collaboration, and model management. Whether or not you’re working by your self or with a group, centralized belongings make it straightforward for everybody to seek out what they want.
Listed here are the perfect templates for various instruments and use instances.
monday.com: A digital asset administration template with built-in group collaboration
monday.com is a superb undertaking administration system for small and mid-sized groups. The free plan comes with simply two seats, which is sufficient to strive it out however restricted in comparison with different suppliers.
To get probably the most out of this DAM template, you’ll seemingly must improve to a paid plan.
Template options:
- Embed recordsdata from Figma, Google Workspace, and extra.
- Tons of of automation capabilities.
- Model historical past monitoring of each file.
- Superior filtering and sorting.
- Desk, Kanban, chart, and file views.
Extra on monday.com: monday.com Overview | monday.com vs Jira | monday.com vs. Notion.
I like this template as a result of it centralizes your artistic belongings, making it straightforward for advertising and gross sales groups to shortly discover what they want. You too can retailer a number of variations of every file, so you possibly can change between totally different variations of the identical file if it is advisable to.
Not solely does this assist maintain issues organized, it additionally ensures everybody on the group is utilizing the suitable recordsdata.
Nevertheless, the perfect half about monday.com is that you may handle the creation course of of latest belongings from the identical platform. You’ll have the ability to tag group members once you want a brand new artistic, and you’ll handle the workflow utilizing job dependencies, automations, and notifications.
The template makes it straightforward to kind by file sort (like picture or video), class, proprietor, standing, or every other customized fields you determine so as to add.
Regardless of being highly effective and versatile, this digital asset administration template is extremely straightforward to make use of. It takes only a few minutes to arrange and total feels very intuitive.
Wrike: A digital asset administration template for companies
Wrike is a strong undertaking administration system particularly for companies, freelancers, and service-based companies that deal with shoppers. It’s a extremely scalable resolution for managing belongings, requests, and model management throughout dozens and even tons of of shoppers.
There’s a beneficiant free plan that helps limitless customers and exterior collaborators. Nevertheless, you’ll must improve for visitor approvals and third get together integrations.
Template options:
- Dynamic consumption request varieties.
- Simply group digital belongings into folders and tasks.
- Constructed-in workflow administration capabilities.
- Handle the creation of digital belongings in your shoppers.
- Add key phrases and metadata to digital belongings.
Extra on Wrike: Wrike Overview | Wrike vs monday.com | Wrike vs. Smartsheet.
First, you’ll have the ability to arrange totally different folders for your entire artistic belongings. You’ll be able to create a folder for every shopper after which sub-folders for particular tasks or you possibly can set up it nonetheless you’d like.
From there, Wrike permits you to customise dynamic consumption varieties. When a shopper wants one thing, they will fill out and also you’ll robotically get a job assigned to the precise individual.
Say you desire a particular individual in your group to deal with video requests for a selected shopper. Perhaps you additionally need another person to deal with branding components like logos, colour schemes, and font decisions.
This setup makes it extremely straightforward with out lengthy e-mail threads forwards and backwards.
And since Wrike is a undertaking administration system, you’ll have the ability to monitor requests from begin to completion, set due dates, depart feedback, and tie every little thing collectively.
Knack: An no-code template for project-based belongings
Knack is a no-code app builder that’s a reasonably new participant on this area. It really works effectively should you’re at present utilizing a spreadsheet to handle digital belongings, however you’re prepared for an improve or want a greater approach to keep organized.
Sadly, Knack doesn’t supply a free plan.
However you possibly can strive any plan with a 14-day trial. And in contrast to different suppliers, Knack doesn’t cost per person, making it extremely reasonably priced whilst your group grows.
Template options:
- Entry management options.
- Asset tagging to categorize content material.
- Full visibility modifying capabilities for admins.
- Join data to particular customers.
- Keep model histories of all belongings.
As a result of Knack is constructed utilizing databases, it’s extremely versatile. This template makes it straightforward to arrange belongings by undertaking, however you possibly can simply adapt it to arrange them nonetheless you’d like.
Nevertheless, organizing by undertaking is good as a result of every little thing’s straightforward to seek out. Engaged on a selected undertaking? You already know precisely the place to go to see all the belongings out there, obtain the one you wish to use, and get again to work.
This additionally means there’s no confusion you probably have related belongings being utilized in other ways for various tasks.
The template presents versioning, customized tagging, and seamless collaboration between groups. You too can designate undertaking managers and customise admin controls — additional advancing the project-centric strategy.
My solely criticism is that Knack’s interface feels just a little clunky in comparison with different choices.
Airtable: A sophisticated template for managing a number of manufacturers and sub-brands
Airtable is a complicated database platform that’s extremely scalable, versatile, and highly effective. It really works equally to Knack, with databases being the inspiration of every little thing. Very like a spreadsheet, this strategy works very well for asset administration.
Plus, Airtable has a strong free plan with as much as 5 editors, 1,000 data per base, and 100 month-to-month automation runs.
That is greater than sufficient to try it out and smaller groups can keep on the free plan for some time.
Template options:
- Customized asset request varieties.
- View and handle all excellent asset requests.
- Manage belongings by model and subbrand.
- Granular utilization and permission restrictions.
- Type and filter by format, key phrase, circumstances, and extra.
Extra on Airtable: Airtable vs Asana | Airtable vs Smartsheet | Airtable vs. monday.com.
This template works effectively for bigger libraries and belongings with strict utilization pointers. Nevertheless, you possibly can simply take away, edit, or add fields to make it be just right for you.
In the event you’re a big media firm, for instance, you’ll have a mother or father firm that owns a number of web sites, magazines, and different digital properties. This Airtable template makes it straightforward to maintain every little thing separate whereas imposing common model requirements throughout the board.
The setup additionally helps simplify issues you probably have model managers or content material creators working throughout your complete portfolio of manufacturers.
It eliminates confusion and ensures they use the precise recordsdata for the suitable tasks.
With pre-configured tags, you’ll have the ability to mark recordsdata for inner use solely, which is a pleasant function if you wish to guarantee some belongings aren’t out there to exterior customers.
The largest disadvantage of Airtable is its complexity. Whereas you can begin utilizing this template in a couple of clicks, you’ll seemingly wish to customise it. In spite of everything, that’s the true energy of Airtable. Having the ability to customise and the truth that there are a dozen other ways to do every little thing could make getting began really feel like a problem.
However when you’re up and operating, it’s pretty straightforward for daily use.
Stackby: A easy template for categorizing digital belongings
Stacbky appears and feels quite a bit like Airtable as a result of it’s — it’s constructed on relational databases, making it good for managing digital belongings as effectively. Nevertheless, Stackby is newer and fewer developed, leading to a cheaper price.
It’s fully free for people and small groups with a couple of limitations, however you’ll get quite a bit additional on the free plan than you’d with Airtable.
Total, it’s an important alternative should you don’t want Airtable’s superior options and wish to save.
Template options:
- Up-to-date standing of each asset.
- Capability to connect asset recordsdata.
- Group belongings by subject or undertaking.
- Gallery view of all belongings.
- Automated notifications about modifications, due dates, and many others.
Stackby’s digital asset administration template is a superb stepping stone should you’re at present utilizing a shared Google Workspace folder or Dropbox account to share recordsdata. It’s easy sufficient that it doesn’t really feel overwhelming but versatile sufficient to make sure you gained’t must improve to one thing higher later.
Every asset has its personal title, file sort, subject, and related collaborators. You’ll additionally have the ability to monitor standing, language, final up to date date, and extra.
Out of the field, it has nearly each area you’ll want. However you possibly can simply add new ones, edit present ones, or take away these you don’t want. On prime of that, you possibly can kind and group belongings nonetheless you’d like, whether or not that’s by standing, date, or file sort.
This template additionally comes with a database for monitoring tasks. That is good as a result of it lets you tie belongings to tasks.
Not solely will you have the ability to monitor asset statuses, you’ll additionally have the ability to see all belongings that belong to a specific undertaking in a single place. No extra looking or digging by way of dozens of folders to seek out what you want.
Stackby’s search function isn’t as superior as different platforms, but it surely’s there should you do find yourself needing assist discovering one thing.
Softr: A customizable template optimized for the tip person
All of the instruments we’ve lined to date are extremely customizable however that may make for a complicated expertise for the tip person. In plenty of instances, they’ll have the ability to transfer columns round, delete data, and probably make errors that would break all the system.
Softr is totally different. It permits you to construct an interactive person interface on prime of your information.
The top person can see and work together with your information however they gained’t have entry to every little thing or have the ability to change how your information is structured.
It really works very well for customized CRMs, stock monitoring methods, undertaking administration functions, digital asset administration instruments, and different forms of enterprise apps should you’re prepared to take the time to study it.
Softr has a free plan for one app and as much as ten customers. It’s greater than sufficient to get began with the template beneath and take it for a check drive.
Template options:
- Superior search and filtering system.
- Absolutely responsive design from net and cell units.
- Customized asset request varieties.
- Customized person permissions.
- Free for as much as 5 customers.
As talked about, this template goes on prime of your present information, so that you’ll must have a database created with one of many instruments Softr integrates with (Airtable, Google Sheets, monday.com, and many others.).
From there, your group can use Softr so as to add new belongings, edit present belongings, obtain recordsdata, create new variations, and extra with out entry to your underlying information. This provides you full management and suppleness over how your customers view and work together together with your belongings.
You’ll get modular entry controls, too. This may be helpful for managers vs staff, shoppers vs inner customers, freelancers, and even individuals who work on one or two tasks at a time.
The template is a superb place to begin however is extremely customizable, letting you create nearly any form of workflow you’d like.
The largest draw back? It’s onerous to study and it might probably take a very long time to get every little thing arrange.
Are you able to handle digital belongings with Excel, Phrase, or a PDF file?
It could work okay at first however I don’t suggest it long-term. Particularly should you’re working with a group. You gained’t get any collaborative options nor will you really have the ability to retailer something.
At greatest, you’ll have the ability to add a hyperlink to the asset, however you’ll need to retailer it some place else. This gained’t actually work for model management, approval flows, or something like that. It’s actually extra of an inventory of belongings, which presents no extra advantages vs utilizing a folder in Google Drive or Dropbox.
Quite than a spreadsheet that gained’t work, I made a decision to incorporate a template that’ll aid you determine should you want a full digital asset administration system.
In lower than 5 minutes, you’ll know should you want a full system. All it’s a must to do is reply every query with a sure or a no. It robotically provides up your rating.
However the calculations aren’t so simple as “every sure reply equals 5 factors”. It’s weighted primarily based on significance and the worth {that a} full system will deliver in numerous conditions. For instance, having a delegated price range is necessary, however not as necessary as needing model management.
In the event you rating over 25 factors, there’s an excellent likelihood a DAM resolution will add plenty of worth and assist streamline asset administration.
What’s the distinction between a digital asset administration template and DAM software program?
Digital asset administration templates work with numerous forms of instruments you might already be utilizing, like undertaking administration software program, on-line collaboration options, relational database platforms, and enterprise app builders.
Digital asset administration software program, however, exists solely for managing belongings.
In different phrases, templates make different forms of instruments work — devoted software program has each bell and whistle you could possibly ever want, like inner storage, metadata monitoring, and different superior options.
Most companies get by simply fantastic utilizing a template, particularly should you’re simply beginning to care about having extra visibility into your belongings.
That is usually really most popular as a result of it’s simpler to combine into your present processes and workflows.
Bigger companies or these managing tons of or 1000’s of belongings with granular permission necessities and model management will seemingly want (and have the price range for) devoted software program as a substitute.
Learn how to set up your digital belongings
Whether or not you’re utilizing a template or full-blown software program, you must have the ability to add tags, classes, and different data to every asset so it’s straightforward to seek out what you want.
Some groups favor organizing by undertaking, others might have separate classes for model belongings, social media content material, and featured pictures for weblog posts. Businesses might favor organizing by shopper and having sub folders nested inside.
Most templates and devoted instruments allow you to add customized fields to maintain monitor of no matter data you want. This might embrace issues like:
- File sort.
- Matter.
- Standing.
- Mission.
- Date uploaded.
- Date final edited.
- Homeowners or collaborators.
- Model.
- Shopper.
- Utilization rights.
- Crew or division.
- Model quantity.
- Key phrases or tags.
The extra data you retain monitor of, the longer it takes so as to add new belongings. Nevertheless, extra granular particulars makes it simpler for everybody to seek out what they want.
As you possibly can see, there are plenty of choices — you’ll have to strive a couple of to see what works greatest.
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