Video advertising and marketing is difficult — there are quite a few steps for a single piece of content material, from ideation and writing the script to modifying, visuals, and packaging. Working with different folks provides much more complexity.
Whether or not you’re working with a group or by your self, the best video manufacturing template will assist you keep organized and constant.
These are the most effective templates I’ve come throughout that will help you just do that.
monday.com: A video manufacturing template with built-in finances monitoring
monday.com is a versatile and highly effective mission administration resolution. It’s scalable, versatile, and helpful throughout your whole enterprise from HR and accounting to advertising and marketing, gross sales, and buyer success. You should use its automations, customizable relational databases, and integrations to construct full-fledged enterprise methods that work the way you do.
You’ll be able to strive it free so long as you’d like with as much as two customers.
The free plan comes with over 200+ templates, three mission boards, eight column sorts, and entry to the monday.com cellular app.
Extra on monday.com: monday.com Evaluation | monday.com vs Wrike | monday.com vs Airtable.
monday.com provides their very own templates and an enormous library of choices created by monday.com customers. I are likely to choose these created by precise customers as a result of it’s extra doubtless that the template was created out of necessity.
You’re extra prone to get one thing nearer to an precise video manufacturing workflow, which is why this explicit template is my favourite.
It contains a number of pre configured views, together with a activity administration board for assigning and monitoring video work, customizable dashboards for visualizing analytics, and a video request kind. You’ll be able to simply add new views, construct onto the present system, or edit current views to match your wants.
As you create new duties, there’s a discipline for estimated finances. When the duty is full, you may add your precise finances to match.
All of that is mechanically up to date on the principle dashboard, exhibiting your estimated spend, precise spend, remaining finances, and extra. When you work with purchasers, you’ll have the ability to set a finances for every shopper and monitor that as effectively.
ClickUp: A beginner-friendly video manufacturing template for groups
ClickUp is a feature-rich and user-friendly mission administration software program. This makes it excellent for groups (or particular person customers) who want a straightforward technique to preserve monitor of video manufacturing duties, belongings, SOPs, and extra.
It has probably the greatest free plans, permitting for limitless customers and limitless duties. The most important limitations are cupboard space, integrations, visitor permissions, and superior mission views.
Nonetheless, it’s an incredible possibility if you wish to get began and onboard your group at no cost.
Extra on ClickUp: ClickUp Evaluation | ClickUp vs Asana | ClickUp vs Notion.
This template is nice for groups as a result of it’s simply adaptable to completely different manufacturing workflows. It comes with 9 customized statuses that replicate real-world video manufacturing phases, all the best way from idea by ultimate modifying and publication.
As a result of these statuses already map to typical manufacturing milestones, you received’t should do a ton of tweaking earlier than your group can begin utilizing it.
It additionally contains three pre configured views centered round group collaboration.
There’s a mission record for prime stage planning, a manufacturing course of view for day-to-day work, and a premiere view that’s helpful for launch planning.
Among the finest elements of this template is all of the customized fields. Out of the gate, there are 14, overlaying all the pieces from location particulars and workers necessities to gear, collaborators, classes, and extra.
All of those fields make it straightforward for managers to slice and cube the information nevertheless they need. Must see which areas are utilizing a selected piece of kit and when? No downside.
Except for what the template comes with, you may simply add a Gantt chart, dependency warnings, time-tracking, and different superior capabilities if it’s essential to.
TeamGantt: A video manufacturing template to visualise your manufacturing schedule
TeamGantt is a mission administration resolution constructed round Gantt charts. It’s nice for visualizing initiatives and duties with dependencies, assignees, due dates, and the rest it’s essential to see at a excessive stage.
It’s notably helpful if you happen to’re managing a number of video manufacturing work that overlaps or lasts longer than a number of weeks.
You’ll be able to strive it at no cost with one mission and as much as two collaborators. It’s not one thing you’ll have the ability to keep on perpetually, however you may strive it and see if it’s proper on your group earlier than upgrading.
Extra on TeamGantt: TeamGantt Evaluation.
By default, the template is segmented into three phases — pre-production, manufacturing, and post-production. Inside every section, you’ll have the ability to outline targets and break them down into actionable steps.
Viewing all of this on a Gantt chart makes it straightforward to visualise the method and establish work that may occur on the identical time vs these which are depending on different duties.
Possibly it’s essential to full the script earlier than you begin casting actors.
However on manufacturing day, it doesn’t matter whether or not audio or lighting gear is ready up first. A Gantt chart helps you lay all of this out and transfer issues round in a number of clicks.
TeamGantt additionally allows you to set milestones, that are nice for managing longer manufacturing cycles. You’ll be able to break months-long processes into shorter sprints to make planning extra manageable.
This template is nice for one-off video initiatives, however TeamGantt additionally has a free video collection planning template if you happen to need assistance visualizing and planning a number of movies as an alternative.
Notion: A pre and submit video manufacturing template for YouTube
Notion is a productiveness platform that mixes collaborative paperwork with spreadsheets and relational databases. You should use it to handle initiatives, budgets, SOPs, bills, advertising and marketing plans, and extra. Nonetheless, it’s not set as much as do any of these issues out of the field. It’s extra of a clean slate you may flip into no matter you need.
That mentioned, there are millions of Notion templates you can begin with as an alternative of ranging from scratch.
There’s a free plan for people or groups of as much as 10. For groups, it’s extra of a free trial than a free plan as you’ll doubtless hit limits on workspaces that you simply’ve shared with different customers.
Extra on Notion: Notion Evaluation | Notion vs Asana | Notion vs Confluence.
Like monday.com, Notion has a large library of templates created by its customers. My favourite video manufacturing template for the platform is part of that library.
Slightly than a spot to trace and handle work throughout a number of movies, this template is hyper targeted on all the pieces it’s essential to create and publish a single YouTube video. It comes with a bit for packaging, a full importing guidelines of issues to take a look at, an space for writing your script, and even an space to plan all the pieces out.
By way of packaging your video, you’ll have the ability to collect thumbnail inspiration, your personal sketches and concepts, and a number of other variations of your ultimate thumbnail so all the pieces is centralized in a single place.
You should use the planning space to make a listing of duties it’s essential to get accomplished, which is useful in case your record is comparatively brief.
Though this template is straightforward, it’s an incredible start line if you would like granular management over what occurs with every particular person video. You can also make a brand new copy of it for every video and add it to your current mission administration system.
Airtable: Customizable templates for high-volume video manufacturing
Airtable is a relational database platform that mixes all the pieces you like about spreadsheets with superior data-tracking capabilities. I’ve used it for years with my group for monitoring content material at scale, managing income knowledge, and analyzing efficiency throughout 1000’s of items of content material.
There’s a stable free perpetually plan that’s start line for anybody new to the platform.
It comes with seats for as much as 5 editors, and the 1,000 information per base restrict doubtless received’t impression your capability to deal with your video manufacturing wants for fairly some time.
Extra on Airtable: Airtable vs Asana | Airtable vs Smartsheet | Airtable Alternate options.
Template 1: For managing video manufacturing in-house
When you’re not outsourcing video manufacturing to a 3rd occasion, this template offers you all the pieces it’s essential to preserve monitor of labor each step of the best way. It’s set as much as work throughout a number of platforms, areas, expertise businesses, and groups, making it nice for companies of all sizes.
Every desk has quite a few views that will help you and your group visualize all the pieces, together with tables, calendars, Kanban boards, galleries, kinds, and timelines.
Out of the field, this template has a ton of helpful capabilities. First, you may add everybody out of your group as a useful resource on the manufacturing group desk. You’ll be able to assign every individual to a selected platform or group, give them a title, and preserve monitor of all their contact info.
From there, you may add info for the entire expertise you’ve labored with, together with completely different expertise reps who can assist you get in contact with extra folks if you happen to want it.
For every individual, you may be aware down the standing of their contract, who their rep is, what number of movies they’ve been concerned with, and their headshot.
The video tracker is essentially the most superior desk with over a dozen customized fields together with standing, platform, lead, due date, class, size, and extra. You can too simply add new fields to any desk, and you may select from greater than 15 completely different discipline sorts.
Total, this video manufacturing template is nice out of the field with loads of room to customise as wanted.
Template 2: For outsourcing to numerous businesses
When you outsource a few of your video manufacturing work to completely different brokers, you may adapt the template above to give you the results you want or you need to use this template which features a few further tables to maintain outsourced work organized.
You’ll be able to even mix your favourite elements of each of those templates collectively if you happen to’re keen to place within the time to learn the way.
This template has a number of the identical components because the earlier template. Nonetheless, this one has further tables for businesses, company contacts, scenes, photographs, and props and areas.
Not solely does it allow you to preserve monitor of outsourced work, it additionally allows you to get extra granular with video manufacturing planning and monitoring by breaking movies up into scenes and every of these scenes into particular person photographs.
I like this setup as a result of it allows you to actually plan out the video you need earlier than giving it to a 3rd occasion to create for you.
You’ll additionally have the ability to arrange your whole in-house workers and assign work to them, too. So it really works simply as effectively if you happen to deal with a part of the method in home and outsource the remainder.
And identical to with the opposite template, you may simply edit fields, add new fields, create new tables, and alter it as wanted to make it give you the results you want and your group.
Template 3: To plan bills and handle large-scale video manufacturing budgets
This template focuses in your video manufacturing bills. It makes an incredible addition to both of the 2 Airtable templates above or as a standalone possibility if that’s all you want. You can too construct on high of it so as to add extra performance if you happen to’d like.
For smaller operations, this template is probably going overkill. However if you happen to’re producing a documentary, brief film, or perhaps a full-length movie, this template is scalable sufficient to handle video budgets within the tens of hundreds of thousands.
One factor I like about this template is how particular the classes are out of the field. It covers all the pieces from authorized prices to insurance coverage, music rights, location leases, transportation, and extra.
It’s additionally versatile sufficient to accommodate completely different expense models. For instance, it may monitor cost-per-mile reimbursement on your actors from the identical place the place you’re managing day by day rental charges and one-time purchases for gear.
The pattern template has roughly 300 line gadgets so you may see how the template works. From there, you may delete them, edit them, or add your personal gadgets.
I used to be stunned to see that there’s not a straightforward technique to monitor precise spend vs your finances, nevertheless it’s a comparatively straightforward calculation you may add if you happen to’d like. You can too add any new fields you may want.
Excel, Phrase, and PDF video manufacturing templates
Not everybody wants a full-blown system to handle video manufacturing. When you’re a solo content material creator otherwise you’re managing a group that simply produces a handful of brief movies per 30 days, a spreadsheet or doc could be higher for you.
You received’t get as many collaborative options, automations, or something like that, however you received’t be tempted to over complicate your course of both.
Template 1: A primary pre-production template
Smartsheet is a robust relational database and enterprise app constructing resolution. It doesn’t have a free plan, however you may obtain a lot of its templates for Excel, Google Sheets, and PDF to make use of them with the instruments you have already got.
When you’re fascinated about studying extra, you may take a look at our full Smartsheet evaluate. In any other case, we’re going to give attention to its free spreadsheet and doc templates.
Many individuals rush by pre manufacturing to get to the enjoyable half. However the true magic occurs while you take the time to plan forward. This free template accommodates an in depth record of motion gadgets it’s best to handle earlier than you begin the creation course of.
Every motion merchandise has its personal standing, precedence, due date, assignee, and notes so you may simply assign these to folks in your group if it’s essential to.
You can too edit the steps, add new ones, or take away those you don’t want.
Though this template is extremely easy, it forces you to suppose by the method earlier than you begin, which generally ends in the next high quality video.
Template 2: An expandable manufacturing guidelines plus visible timeline
This Smartsheet template is sort of similar to the primary one, nevertheless it has some additional options.
Most notably, you may set a begin and finish date for every activity. When you’ve accomplished so, you’ll mechanically see a color-coded timeline view of the work concerned.
On high of the added timeline view, there are additionally empty duties you need to use so as to add your personal. This makes it straightforward to transcend pre manufacturing if you wish to. For instance, you could possibly add script writing, filming, modifying, and submit manufacturing duties for a whole view of all the mission.
Colours are based mostly on the standing of every activity, so that you’ll have the ability to see progress because it unfolds.
You and your group can mark duties as in danger in the event that they’re beginning to fall behind otherwise you don’t have the sources to finish them.
These duties present as a distinct shade up immediately in timeline view, making it straightforward for managers to see what’s happening with out having to dig into the main points.
How to decide on the most effective video manufacturing template for you
I’m an enormous fan of making an attempt issues out myself. I like to recommend making an attempt out a number of of the templates above and actually entering into them earlier than making any selections or rolling it out to your group. This allows you to perceive how the software program works, what may have to vary, what you want, and what you don’t like.
Since all of them are free and the entire instruments have a free plan, there’s nothing to lose by doing so. In the end, there’s actually nothing fairly like your personal arms on expertise.
SEE: Take a look at the most effective free mission administration instruments and open supply mission administration software program if you happen to’re seeking to reduce prices.
Preserve the next issues in thoughts as you check out completely different choices.
Manufacturing quantity
Some templates work effectively for one-off movies, whereas others are constructed to handle a number of movies and sophisticated timelines. If you have already got a mission administration resolution, one thing like a guidelines may go higher since you can also make a replica for every video and hyperlink to it out of your mission tracker.
Nonetheless, this can change into unmanageable at scale. It’s possible you’ll want to contemplate automations, getting extra aware of the instruments you’re utilizing, and customizing the template you select to work on your excessive quantity wants.
When you’re searching for a greater technique to handle the entire work, a extra sturdy template is a greater place to begin.
SEE: Study concerning the completely different varieties of mission administration methodologies to see which one is greatest for you and your group.
How a lot time you’ve gotten
Templates are place to begin they usually may even assist new groups or inexperienced persons outline their processes and workflows. However if you happen to’ve already established workflows, it’ll doubtless take time to adapt the template you select.
Some instruments are extra inflexible however simpler than others. This ought to be taken into consideration when deciding which platform and template to make use of.
When you prefer to tweak each single element your self, a relational database possibility might be one of the simplest ways to go. When you choose one thing that works proper out of the field, a extra conventional mission administration resolution can be a greater match.
Simply want a spot to maintain monitor of the fundamentals and get concepts on paper? A spreadsheet or doc goes to be your greatest good friend.
Working by your self vs with a group
When you’re working with different folks to create and publish movies, you’ve gotten much more to contemplate. How rapidly can your group be taught a brand new platform? Do they want granular step-by-step directions and assignments or can you retain issues larger stage? How are you going to make sure nobody burns out? What varieties of info do it’s essential to share along with your boss? How are you going to collaborate with each other?
SEE: Take a look at the most effective on-line collaboration instruments for groups.
Solo customers don’t have to fret about any of that. As an alternative, you may take into consideration the way you prefer to work and what varieties of options you favor.
Particular wants or preferences
Past the fundamentals, there are particular templates which are constructed for particular situations or include options you received’t discover elsewhere. For instance, not each template has a built-in finances tracker or Gantt chart.
In lots of instances, you may simply add these in however it could be quicker and simpler to begin with a template that already has it.
Greatest practices for utilizing video manufacturing templates
I’m the kind of person who likes to strive new issues, query each step of a workflow, and automate as a lot as attainable. Nonetheless, that has to come back with a stability of ready lengthy sufficient to see if one thing will work, questioning the best issues, and understanding when automation isn’t the most effective resolution.
In the beginning, I encourage you to choose a platform and template, and keep it up for at the least a number of months. That’s one of the simplest ways to know what works for you and what doesn’t.
Leaping to one thing else too rapidly can have a destructive impression in your group, too.
Listed here are another greatest practices to remember:
- Construct a repeatable workflow that works for each video.
- Don’t be afraid of creating small tweaks and updates as you go.
- Keep away from anticipating an ideal resolution from day one.
- Create and preserve dwelling documentation that adjustments when it must.
- Get common suggestions from everybody utilizing your system.
- Don’t rush by planning and pre manufacturing.
Total, a template is simply a place to begin. For some, it could work proper out of the field however most individuals might want to make some changes to make it work for them. google
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